Skip to content
Message us on WhatsApp

The 3S platform: documents in, cited answers out

3S takes in the documents you upload from the browser, including files you already have as scans. It recognizes each one and logs who opens it. You can set a retention period for each folder, and it applies to the documents in it. Then you ask questions, and each answer shows the source it came from.

Message usContact us
Example with fictional data: TIFF scans, PDF documents, PNG and JPG photos go into 3S, which reads the text and tags each one by type.

Upload once, ask as often as you need.

  • All your files in one archive

    PDFs, scans and photos your team uploads land in the same archive, where 3S reads the text and tags each file by type.

  • Stored in the EU

    Files you upload are stored in the EU, with Frankfurt as the primary region, and you can export them whenever you need.

  • Answers with the source

    A question asked in the browser gets an answer from your documents, with the document it came from, so you can check it.

How a team question reaches the right document

One place for all your company's documents.

Your team asks its questions in the browser. Documents come into 3S by upload, and answers go back with the source they came from.

Your team

Colleagues and your accountant, in the browser.

Questions and searches

3S archive

Every document read, stored in the EU, ready for questions.

Documents by upload

Your documents

Shared folders, email attachments, scans and photos.

01

Where each document is kept, for how long, and who opened it

Three facts hold for every file in 3S, whether it started as a scan or as a digital document.

Stored files
Files you upload are stored in the EU, with Frankfurt as the primary region.
Retention period
You set a retention period on each folder, and it applies to every document in it.
Access log
3S logs who opens each document.

Where your documents are stored

02

Ask one question, get what your documents say

Ask in plain words, and 3S shows the answer together with the document it came from.

  • The source in plain view

    Ask as you would ask a colleague, for example "What did we pay in rent in March?", and see the answer next to the document 3S took it from, so you can check it on the spot.

  • Questions in Romanian

    Questions in Romanian are supported. English questions over Romanian documents are in beta.

  • Retention by folder

    Set a retention period on a folder once, and it covers every document in it, so how long you keep a file no longer depends on anyone's memory.

  • Document types

    3S tags each document by type, such as contract or invoice, so you know what a file is before you open it.

A stack of scanned PDFs is not yet a company archive

Five things a company needs every day, side by side: what a plain scan leaves you with and what 3S does.

CriterionScan only3S archive
Text in the scansLocked in the image
Document typesSorted by hand
File locationOn an office computer
Finding a factOpen file after file
Retention periodKept in someone's head

Retention rules for e-invoices differ from country to country; our guide gives the primary source and the check date. E-invoicing

Data location

Your files, in the EU. Frankfurt is the primary region.

Every file you upload has a known location, and you can name it to anyone who asks.

Files you upload to 3S are stored in the EU, with Frankfurt as the primary region. 3S reads the text of each file once, tags it by type and keeps it ready for search.

The hosting provider is a US company. A US law known as the CLOUD Act can require such a provider to preserve and disclose data in its care, even when its servers are outside the US. The About page names the provider.

Each folder carries its retention period, and 3S logs who opens each document. If a client, an auditor or an inspector asks where a document is, the answer is the same every time: in the EU, with Frankfurt as the primary region.

Read the About page

  • Text read once

    3S reads the text of each scan or photo once, so you can search it from then on without opening the file.

  • A log of who opens what

    3S logs who opens each document. For rules on who inside your organization sees which documents, tell us what you need.

  • Retention, by folder

    You set a retention period on each folder, and it applies to every document in it. Our guides give the primary sources for Moldova and EU e-invoices.

Examples from daily work

A few examples from fields where a working day means many documents and many questions about them.

  • Logistics

    Orders, signed CMRs and proofs of delivery sit in each trip's folder, so invoicing does not wait for a document left in a driver's cab.

  • Construction

    For each site, permits, acceptance reports and progress statements sit in one folder, and a search by the site's address finds them.

  • Accounting

    Each client's documents sit in their own folders, by month, and a question finds an invoice without another email asking the client to resend it.

What an auditor asks, 3S can show on the spot

Folder retention periods and the log of who opened what are in 3S at any time, with no preparation for an audit.

  • Export
  • Retention
  • EU
  • Frankfurt
  • AWS
  • Log

Common questions

How do documents get into 3S?
Documents arrive by upload from the browser. Files you already have as scans go straight into the platform.
Who can see what?
For rules on who inside your organization sees which documents, tell us what you need, and we will tell you what 3S does today.
Where does 3S run?
3S runs in the EU, with Frankfurt as the primary region. The About page names the hosting provider and explains what US law says about data held by a US company.
How do I find something?
Ask in plain words: 3S cites the source of each answer, so you can check it. English questions over Romanian documents are in beta.
Can I set how long documents are kept?
Yes. You can set a retention period for each folder, and it applies to the documents in it. Our guides to records retention in Moldova and to e-invoice archiving in the EU cite their sources.

See how it would work with your documents

We will show you how 3S answers a question on a sample of your documents.

Message us

A person replies, in English or Romanian.

Example with fictional data